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Labels are printed in batches from the Dashboard or Print Queue — not one-by-one after each intake registration.

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What appears on each label

The 5-digit sequence is the position in this print job, not the 7-digit counter inside the Label ID.
  1. Select students on the Dashboard (or open Print Queue).
  2. Open the label preview and choose Avery 5163 or 94205.
  3. Click Download Word Doc.
  4. Open the file in Microsoft Word and print on Letter (8.5”×11”) at 100% scale with margins None.
Browser CSS print is not used for Avery sheets.
Print in multiples of 10 labels to avoid wasting partial sheets.
Avery 5163 label sheet preview with ten student labels

Avery 5163 preview — name, DOB, sequence, barcode, and QR per label

Label Print Queue page for batch Avery label printing

Daily → Print Queue — batch label printing

Intake success shows a registration/visit summary only — not a label print dialog. Use Download Word Doc from the Dashboard / Print Queue after selecting the students you need.

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Label stock inventory

Admins and Data Leads track Avery inventory under Print → Label Stock. Stock decreases when a Word Doc is downloaded or a browser print completes — not on preview alone. See Label stock.

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Student QR codes

Scanning a student label QR opens a public detail page:
The page shows Label ID, Student ID, name, DOB, cabinet/drawer or archive location, school, and sibling links. No login is required.
Public student record with archive box location

Public student page from a scanned label QR

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Archive box QR codes

Physical archive box labels include a separate QR that opens:
That public page lists every student file in the box plus storage location. You can also Download PDF (page 1 = label + QR, page 2 = two-column student list). When a RETURNING archived student is logged in Intake, staff see this same box location with a QR so they can find paperwork without assigning a new drawer.
Public archive box with student files list

Public archive box page scanned from a box label QR

See Archive and school year and Intake workflow.