Student Label System
The Student Label System helps Adult Education programs manage student file labels, cabinet storage, intake registration, and end-of-year archive boxes.Quickstart
Sign in, find your role, and complete your first task.
Intake workflow
Register students, enforce session hours, and log returning visits.
Address verification
Street + apt fields, NYC Geoclient, and address-aware duplicate matching.
Archive & school year
Close out cabinets, print box labels, and scan public box QR codes.
Labels and scanning
Avery 5163 / 94205 sheets, barcodes, and public student QR pages.
User roles
What Admin, Data Lead, Data Member, and Intake Member can do.
Who this docs site is for
- Intake Members — register students and log visits at the front desk
- Data Members — search, edit, and print student records in batches
- Data Leads — manage school data, cabinets, duplicates, and rollover
- Admins — full access across schools, users, and system settings
What’s new for staff
Custom domain — nycadultedlabels.nyc
Custom domain — nycadultedlabels.nyc
Production lives at nycadultedlabels.nyc. Schools can use portals like
school1.nycadultedlabels.nyc. See School subdomains.Cabinets: labels, roster, map, scan, and safer moves
Cabinets: labels, roster, map, scan, and safer moves
Print cabinet/drawer/section labels, export drawer rosters, drag students between sections, floor map, barcode locate, locked drawers, peak capacity warnings, move history CSV, and fix-from-Health/Unassigned. See Cabinets and drawers.
Archive packing preview and partial archive
Archive packing preview and partial archive
Preview who goes in which box and override before commit. Partial archive can move only Graduated/Transferred (etc.) while the cabinet stays Active.
Label stock inventory
Label stock inventory
Track Avery sheets by school/template; stock drops on Word download or browser print. See Label stock.
Intake: Translate tip + printable member guide
Intake: Translate tip + printable member guide
Green tip for multilingual students (Translate at top right). Print / PDF the Intake member guide for the desk.
MFA required until SSO
MFA required until SSO
Every account must use authenticator MFA while email/password login is in use. See User roles and Data Lead tools → Security.
Avery labels: Last, First + batch sequence
Avery labels: Last, First + batch sequence
Printed labels use Last, First, DOB, a 5-digit print sequence (
00001…), Label ID barcode, and QR. Download a Word Doc from the Dashboard or Print Queue.Drawer sections (automatic)
Drawer sections (automatic)
Drawers (100 / 200 / 400 capacity) are split into Section 01–08. Assigned on store; shown to Data Leads on the Dashboard and Cabinets — not on Intake.
Session-hour validation on Intake
Session-hour validation on Intake
Time In and Time Out must fall inside the school’s configured session window. Bad times are blocked at submit and can be fixed from the intake issues banner.
Archived returning students keep their box
Archived returning students keep their box
Logging a visit for an archived student shows the archive box location and QR — it does not create a new drawer for the school year.
BE/ESL age rule is 21 years old
BE/ESL age rule is 21 years old
Students must be 21 years old (on their birthday) for BE or ESL. Under-21 referrals can be copied for Pathways to Graduation.
Live application
Production docs: https://docs.nycadultedlabels.nyc
A shorter in-app guide also lives at nycadultedlabels.nyc/docs.
A shorter in-app guide also lives at nycadultedlabels.nyc/docs.