> ## Documentation Index
> Fetch the complete documentation index at: https://docs.nycadultedlabels.nyc/llms.txt
> Use this file to discover all available pages before exploring further.

# Labels and scanning

> Avery 5163 and 94205 labels, barcodes, QR codes, and public student pages.

## Print layouts

Labels are printed in **batches** from the Dashboard or Print Queue — not one-by-one after each intake registration.

| Layout          | Size               | Per sheet | Best for              |
| --------------- | ------------------ | --------- | --------------------- |
| **Avery 5163**  | 2" × 4"            | 10        | Default file labels   |
| **Avery 94205** | 1.5" × 3.75" clear | 10        | Compact / clear stock |

### What appears on each label

| Element      | Detail                                                    |
| ------------ | --------------------------------------------------------- |
| **Name**     | **Last, First** (comma for filing)                        |
| **DOB**      | Calendar date (`YYYY-MM-DD` on the sheet)                 |
| **Sequence** | 5-digit batch number (`00001`, `00002`, …) in print order |
| **Barcode**  | **Label ID** (e.g. `1990-TP-0000010`)                     |
| **QR**       | Opens the public student page                             |

The 5-digit sequence is the position in **this print job**, not the 7-digit counter inside the Label ID.

### Recommended print path (Avery)

1. Select students on the Dashboard (or open Print Queue).
2. Open the label preview and choose **Avery 5163** or **94205**.
3. Click **Download Word Doc**.
4. Open the file in Microsoft Word and print on **Letter (8.5"×11")** at **100%** scale with **margins None**.

Browser CSS print is not used for Avery sheets.

<Tip>
  Print in multiples of **10** labels to avoid wasting partial sheets.
</Tip>

<Frame caption="Avery 5163 preview — name, DOB, sequence, barcode, and QR per label">
  <img src="https://mintcdn.com/district79/dMGKN23duG0TGJfh/images/screenshots/avery-print-preview.png?fit=max&auto=format&n=dMGKN23duG0TGJfh&q=85&s=7f79fcff2daead2b71f7a3771977a402" alt="Avery 5163 label sheet preview with ten student labels" width="915" height="1024" data-path="images/screenshots/avery-print-preview.png" />
</Frame>

<Frame caption="Daily → Print Queue — batch label printing">
  <img src="https://mintcdn.com/district79/eNUO5DyWI5SdrN_l/images/screenshots/avery-label-sheet.png?fit=max&auto=format&n=eNUO5DyWI5SdrN_l&q=85&s=e25cbd2d119f3f08861f5d1590c335b5" alt="Label Print Queue page for batch Avery label printing" width="1400" height="900" data-path="images/screenshots/avery-label-sheet.png" />
</Frame>

<Info>
  Intake success shows a registration/visit **summary** only — not a label print dialog. Use **Download Word Doc** from the Dashboard / Print Queue after selecting the students you need.
</Info>

## Label stock inventory

Admins and Data Leads track Avery inventory under **Print → Label Stock**. Stock decreases when a Word Doc is downloaded or a browser print completes — not on preview alone. See [Label stock](/admin/label-stock).

## Student QR codes

Scanning a student label QR opens a public detail page:

```
https://nycadultedlabels.nyc/student/{labelId}
```

The page shows Label ID, Student ID, name, DOB, cabinet/drawer or archive location, school, and sibling links. No login is required.

<Frame caption="Public student page from a scanned label QR">
  <img src="https://mintcdn.com/district79/Z3PS5mQpT9tftUQW/images/screenshots/public-student-page.png?fit=max&auto=format&n=Z3PS5mQpT9tftUQW&q=85&s=80277cf0e557a725e71e464d878b251b" alt="Public student record with archive box location" width="1280" height="900" data-path="images/screenshots/public-student-page.png" />
</Frame>

## Archive box QR codes

Physical archive box labels include a separate QR that opens:

```
https://nycadultedlabels.nyc/archive/box/{boxId}
```

That public page lists every student file in the box plus storage location. You can also **Download PDF** (page 1 = label + QR, page 2 = two-column student list).

When a **RETURNING** archived student is logged in Intake, staff see this same box location with a QR so they can find paperwork without assigning a new drawer.

<Frame caption="Public archive box page scanned from a box label QR">
  <img src="https://mintcdn.com/district79/Z3PS5mQpT9tftUQW/images/screenshots/public-archive-box.png?fit=max&auto=format&n=Z3PS5mQpT9tftUQW&q=85&s=bca54aea6d69d8a907e3ff7141b69929" alt="Public archive box with student files list" width="1280" height="2809" data-path="images/screenshots/public-archive-box.png" />
</Frame>

See [Archive and school year](/storage/archive-and-school-year) and [Intake workflow](/workflows/intake).

## Related pages

* [QR codes reference](/reference/qr-codes)
* [Dual ID system](/reference/dual-id-system)