> ## Documentation Index
> Fetch the complete documentation index at: https://docs.nycadultedlabels.nyc/llms.txt
> Use this file to discover all available pages before exploring further.

# Introduction

> Student Label System documentation for NYC Adult Education staff.

# Student Label System

The Student Label System helps Adult Education programs manage student file labels, cabinet storage, intake registration, and end-of-year archive boxes.

<CardGroup cols={2}>
  <Card title="Quickstart" icon="rocket" href="/quickstart">
    Sign in, find your role, and complete your first task.
  </Card>

  <Card title="Intake workflow" icon="clipboard-list" href="/workflows/intake">
    Register students, enforce session hours, and log returning visits.
  </Card>

  <Card title="Address verification" icon="map-pin" href="/reference/address-and-verification">
    Street + apt fields, NYC Geoclient, and address-aware duplicate matching.
  </Card>

  <Card title="Archive & school year" icon="box-archive" href="/storage/archive-and-school-year">
    Close out cabinets, print box labels, and scan public box QR codes.
  </Card>

  <Card title="Labels and scanning" icon="print" href="/workflows/labels-and-scanning">
    Avery 5163 / 94205 sheets, barcodes, and public student QR pages.
  </Card>

  <Card title="User roles" icon="users" href="/user-roles">
    What Admin, Data Lead, Data Member, and Intake Member can do.
  </Card>
</CardGroup>

## Who this docs site is for

* **Intake Members** — register students and log visits at the front desk
* **Data Members** — search, edit, and print student records in batches
* **Data Leads** — manage school data, cabinets, duplicates, and rollover
* **Admins** — full access across schools, users, and system settings

## What's new for staff

<AccordionGroup>
  <Accordion title="Left sidebar navigation">
    Admin, Data Lead, and Data Member pages use a persistent **left menu** (Daily, Students, Storage, Print, Admin, Help). Collapse it on desktop or open it from the menu button on mobile. Intake stays full-screen for the front desk. See [Quickstart](/quickstart) and [Data Lead tools](/admin/data-lead-tools).
  </Accordion>

  <Accordion title="Custom domain — nycadultedlabels.nyc">
    Production lives at [nycadultedlabels.nyc](https://nycadultedlabels.nyc). Schools can use portals like `school1.nycadultedlabels.nyc`. See [School subdomains](/contributors/school-subdomains).
  </Accordion>

  <Accordion title="Cabinets: labels, roster, map, scan, and safer moves">
    Print cabinet/drawer/section labels, export drawer rosters, drag students between sections, floor map, barcode locate, locked drawers, peak capacity warnings, move history CSV, and fix-from-Health/Unassigned. See [Cabinets and drawers](/storage/cabinets-and-drawers).
  </Accordion>

  <Accordion title="Archive packing preview and partial archive">
    Preview who goes in which box and override before commit. Partial archive can move only Graduated/Transferred (etc.) while the cabinet stays Active.
  </Accordion>

  <Accordion title="Label stock inventory">
    Track Avery sheets by school/template; stock drops on Word download or browser print. See [Label stock](/admin/label-stock).
  </Accordion>

  <Accordion title="Intake: Translate tip + printable member guide">
    Green tip for multilingual students (Translate at top right). **Print / PDF** the Intake member guide for the desk.
  </Accordion>

  <Accordion title="MFA required until SSO">
    Every account must use authenticator MFA while email/password login is in use. See [User roles](/user-roles) and [Data Lead tools → Security](/admin/data-lead-tools#security).
  </Accordion>

  <Accordion title="Avery labels: Last, First + batch sequence">
    Printed labels use **Last, First**, DOB, a **5-digit print sequence** (`00001`…), Label ID barcode, and QR. Download a Word Doc from the Dashboard or Print Queue.
  </Accordion>

  <Accordion title="Drawer sections (automatic)">
    Drawers (100 / 200 / 400 capacity) are split into **Section 01–08**. Assigned on store; shown to Data Leads on the Dashboard and Cabinets — not on Intake.
  </Accordion>

  <Accordion title="Session-hour validation on Intake">
    Time In and Time Out must fall inside the school's configured session window. Bad times are blocked at submit and can be fixed from the intake issues banner.
  </Accordion>

  <Accordion title="Archived returning students keep their box">
    Logging a visit for an archived student shows the archive box location and QR — it does **not** create a new drawer for the school year.
  </Accordion>

  <Accordion title="BE/ESL age rule is 21 years old">
    Students must be **21 years old** (on their birthday) for BE or ESL. Under-21 referrals can be copied for [Pathways to Graduation](https://p2g.nyc/contact/).
  </Accordion>
</AccordionGroup>

## Live application

<Note>
  **Production docs:** [https://docs.nycadultedlabels.nyc](https://docs.nycadultedlabels.nyc)\
  A shorter in-app guide also lives at [nycadultedlabels.nyc/docs](https://nycadultedlabels.nyc/docs).
</Note>

Open the app: [https://nycadultedlabels.nyc](https://nycadultedlabels.nyc)